City Secretary & Court Clerk

City Secretary & Court Clerk

City Secretary

•» Greet visitors at City Hall

•» Manage city office

•» Help create and post Agendas for City Council and Board meetings

•» Help create and distribute agenda packets for members of Council and Boards

•» Record and take meetings & process meeting notes for approval and filing

Court Clerk

•» Enter all citations received from Police Department

•» Set up each citation for options of payment or court appearance

•» Offer options to defendants and attorneys to handle citations

•» Create court dockets for Judge, Prosecutor, Chief, and Clerk

•» Post Court Lists

•» Set up, record, and run court proceedings on agreed upon court date

•» Process all court paperwork: including deferral/DSC agreements, OTA letters, judgments, dismissals, warrants, and correspondence between attorneys and the Judge

•» Help to process and keep track of all state monthly & quarterly reporting

Additional Duties

•» Answering phone calls and sending them to the appropriate department

•» Mayor Admin

•» Manage some city projects, i.e., resident survey & codification of ordinances